GCISD 2003-2004 Board Minutes

 

December 11, 2003
December 15, 2003
December 19, 2003
December 29, 2003

January 19, 2004
January 22, 2004

 

February 5, 2004
February 12, 2004
February 16, 2004

March 11, 2004
March 25, 2004

April 8, 2004
May 13, 2004
May 24, 2004

 

June 10, 2004
June 12, 2004
June 12, 2004PH
June 15, 2004
June 17, 2004
July 8, 2004
July 8, 2004BW

July 15, 2004

 

August 2, 2004CM
August 12, 2004BW
August 12, 2004
August 26, 2004BW
August 26, 2004PH
August 26, 2004CM
August 31, 2004CM

September 9, 2004

September 30, 2004CM

October 10, 2004
October 14, 2004PH
October 21, 2004CM
November 18, 2004
December 9, 2004
December 16, 2004CM

 

 

 


December 11, 2003

 

GRAPE CREEK INDEPENDENT SCHOOL DISTRICT

BOARD OF TRUSTEES

 

REGULAR MEETING

 

                                                                President:             Steve Hochreiter

                                                                Vice President:    Doug Pierce

                                                                Secretary:             Debbie Fisher

                                                                                                Fred Contreras

                                                                                                Butch Hasty

                                                                                                Clifford Long

                                                                                                Edgar White

 

 

This meeting was held at the Grape Creek Community Room on December 11, 2003.

 

GRAPE CREEK TRUSTEES PRESENT:  Steve Hochreiter, President; Doug Pierce, Vice-President; Debbie Fisher, Secretary; Fred Contreras; Butch Hasty; Clifford Long

 

TRUSTEES ABSENT:

 

OTHERS PRESENT:          Frank Walter, Superintendent; Pete Pape, Sr. Director of Business/Finance; Teri Deweber; Rick Bacon; Chris duBois; Gary Mory; Randall Jenkins; Judy Hight; Mike Diaz; Andra Broadway; Kim Burner; Robin Graham; Brenda Sykes; Denise Untermeyer; Brenda Maiman; Sharon Bateman; Stacy Plymell

 

 

 

GRAPE CREEK INDEPENDENT SCHOOL DISTRICT

 

TABLE OF CONTENTS

 

REGULAR MEETING

December 11, 2003

 

Item #041                                               Call to Order

Item #042                                               Roll Call

Item #043                                               Welcome to Community Patrons and Visitors

Item #044                                               Audience with Individual or Committee Making a Report

Item #045                                               Information Items

                                                                Superintendent’s Report

a.        Campus Reports

i.         Benchmark Testing Results

ii.        Middle School Achievement Testing Results

b.       Enrollment Reports

c.        Fairview Report

d.       ISS Report

i.        ISS Comparison

e.        Special Population’s Report

f.         Athletic Report

g.       Transportation Report

h.       Certificate of Recognition for Early Implementation of GASB 34

i.         2003-2004 TASA/TASB Superintendent Survey

j.         Superintendent and Board Evaluation process and forms

k.        Baseball Field Update

l.         DAEP/AEP Update

m.      Extracurricular UIL Activities Update

n.       Cafeteria Update

o.       Employee Uniform Report

Item #046                                               Approve Consent Item’s:

p.       Approve Minutes

q.       Approve Payment of Bills

r.         Approve Finance Reports

Item #047                                               Action Items:

Consider setting new date for the January 2004 Regular Board Meeting.

Consider approval of Audit Report for Fiscal Year 2002/2003.

Consider approval of budget amendment(s).

Consider approval of construction of dressing facility and concession stand at the baseball/softball complex.

Consider setting parameters for maintaining the various athletic fields.

Consider setting parameters for maintaining the various athletic fields.

Discuss purchase/lease options of real property located at 8189 Highway 87 North, Administration Building.

Consider approval of TASB Update 71 as presented.

Item #048                                               Adjourn


 

REGULAR BOARD MEETING, December 11, 2003

 

Item #041-----------------------------------------------------------------------------------------------------------------------

Call to Order

                0 Voted Yes                                           NOTES:                  Mr. Steve Hochreiter called the meeting to

                0 Voted No                                                                            order 6:02 p.m.

                0 Abstained                                                                         

Item #042-----------------------------------------------------------------------------------------------------------------------

Roll Call

                0 Voted Yes                                           NOTES:                  All present, with Clifford Long arriving at

                0 Voted No                                                                            6:25 p.m.

                0 Abstained                                                                         

Item #043------------------------------------------------------------------------------------------------------------------------

Welcome to Community Patrons and Visitors

                0 Voted Yes                                           NOTES:                  Mr. Hochreiter welcomed the visitors to the

                0 Voted No                                                                            meeting.

                0 Abstained                                                                         

Item #044------------------------------------------------------------------------------------------------------------------------

Audience with Individual or Committee Making a Report

0 Voted Yes                                           NOTES:                  Mike Diaz and Andra Broadway, PTA,

0 Voted No                                                                            presented a donation of $10,000.00 towards

0 Abstained                                                                          the purchase playground equipment.

Item #033------------------------------------------------------------------------------------------------------------------------

Superintendent's Report

                0 Voted Yes                                           NOTES:                  Each campus, with the exception of Middle

                0 Voted No                                                                            School, gave a presentation on their

0 Abstained                                                                          Benchmark Testing results.  Middle School principal gave a presentation on the results of their Achievement Testing results.  Mr. Walter brought to the board’s attention the monthly reports as presented in the board packet.  Mr. Walter informed the board of the TEA Certificate of Recognition for Early Implementation of Governmental Accounting Standards Board Statement 34.  Mr. Walter presented the board with the TASB/TASA Superintendent Survey Highlights:  Salaries and Benefits in Texas Public Schools 2003/2004.  Mr. Walter presented the board with the Superintendent Appraisal Instrument and Board of Trustee Effectiveness Appraisal Form II-2, and set a date of January 22, 2004, as the date for the appraisals to take place.  An update was given on the baseball field project, DAEP/AEP, extracurricular UIL Activities,  cafeteria service, and employee uniform report..

Item #046----------------------------------------------------------------------------------------------------------------------

Consent Items

                7 Voted Yes                                           NOTES:                  Fred Contreras made the motion to approve

                0 Voted No                                                                            the minutes for November 11, 2003; and

0 Abstained                                                                          November 25, 2003; payment of bills and finance reports.  Doug Pierce seconded the motion.  Motion carried 7 to 0.


 

REGULAR BOARD MEETING, December 11, 2003

Item #047----------------------------------------------------------------------------------------------------------------------

Action Items

7 Voted Yes                                           NOTES:                  Doug Pierce made the motion to change

                0 Voted No                                                                            the date of the January, 2004 Regular Board

0 Abstained                                                                          Meeting from Thursday, January 8, 2004 to Monday, January 19, 2004.  Edgar White seconded the motion.  Motion carried 7 to 0.

 

7 Voted Yes                                           NOTES:                  Fred Contreras made the motion to approve

                0 Voted No                                                                            the annual audit report for the year ended

0 Abstained                                                                          August 31, 2003, as submitted by the district’s auditor, Eckert, Ingrum, Tinkler, Oliphant, Featherston & Barr, LLP, Certified Public Accountants.  Clifford Long seconded the motion.  Motion carried 7 to 0.

 

7 Voted Yes                                           NOTES:                  Debbie Fisher made the motion to approve

                0 Voted No                                                                            the budget amendments as presented (see

0 Abstained                                                                          Attachment 1).  Edgar White seconded the motion.  Motion carried 7 to 0.

 

7 Voted Yes                                           NOTES:                  Tabled considering approval of construction

                0 Voted No                                                                            of dressing facility and concession stand at

0 Abstained                                                                          the baseball/softball complex, and have the Superintendent consult with Larry Harvey, school architect.

 

7 Voted Yes                                                                           Clifford Long made the motion to contract

0 Voted No                                                                            with Texas MultiChem to provide a turf and

0 Abstained                                                                          chemical plan, with our maintenance staff providing the labor.  Doug Pierce seconded the motion.  Motion carried 7 to 0.

 

7 Voted Yes                                                                           Fred Contreras made the motion to approve

0 Voted No                                                                            TASB Update 71 as presented.  Edgar White

0 Abstained                                                                          seconded the motion.  Motion carried 7 to 0.

 

0 Voted Yes                                           NOTES:                  Trustees convened into to closed session at

                0 Voted No                                                                            10:55 p.m., under Closed Session, Texas

0 Abstained                                                                          Govt. Code 551.072, to discuss purchase/lease options of real property located at 8189 Highway 87 North, Administration Building. Reconvened into open session at 12:00 a.m. on December 12, 2003.  No action, motions or voting took place during  closed session.

 

7 Voted Yes                                                                           Fred Contreras made the motion to direct

0 Voted No                                                                            Frank Walter, Superintendent, to negotiate

0 Abstained                                                                          purchase of the real property located at 8189 Highway 87 North, Administration Building.  Doug Pierce seconded the motion.  Motion carried 7 to 0.


 

REGULAR BOARD MEETING, December 11, 2003

Item #048------------------------------------------------------------------------------------------------------------------------

Adjourn

                7 Voted Yes                                           NOTES:                  Edgar White made the motion to

                0 Voted No                                                                            adjourn.  Butch Hasty seconded the                0 Abstained                                                                          motion.  Motion carried 7 to 0.  The

time was 12:01 a.m., December 12, 2004.

 

                                                                                Respectfully Submitted

 

 

                                                                                _____________________________________

                                                                                Steve Hochreiter, President

 

 

                                                                                _____________________________________

                                                                                Debbie Fisher, Secretary

 


December 15, 2003

GRAPE CREEK INDEPENDENT SCHOOL DISTRICT

BOARD OF TRUSTEES

 

CALLED MEETING

 

                                                                President:             Steve Hochreiter

                                                                Vice President:    Doug Pierce

                                                                Secretary:             Debbie Fisher

                                                                                                Fred Contreras

                                                                                                Butch Hasty

                                                                                                Clifford Long

                                                                                                Edgar White

 

 

This meeting was held at the Grape Creek Administration Building, Community Room on December 15, 2003.

GRAPE CREEK TRUSTEES PRESENT:  Steve Hochreiter, President; Doug Pierce, Vice President; Fred Contreras; Butch Hasty; Clifford Long; Edgar White

TRUSTEES ABSENT:  Debbie Fisher

 

OTHERS PRESENT:          Frank Walter, Superintendent of Schools; Gary Mory

 

 

 

GRAPE CREEK INDEPENDENT SCHOOL DISTRICT

 

TABLE OF CONTENTS

 

CALLED MEETING

 

December 15, 2003

 

Item #049                               Call to Order

Item #050                               Roll Call

Item #051                               Action Items:

1.        Consider accepting resignation of professional personnel.

Item #052                               Adjourn

 

 

CALLED BOARD MEETING, December 15, 2003

____________________________________________________________________________________

 

Item #049----------------------------------------------------------------------------------------------------------------------

Call to Order

0 Voted Yes                                           NOTES:                  Mr. Steve Hochreiter called the meeting to

                0 Voted No                                                                            order at 6:00 pm.

                0 Abstained

Item #050-----------------------------------------------------------------------------------------------------------------------

Roll Call

                0 Voted Yes                                           NOTES:                  All board members were present except

                0 Voted No                                                                            for Debbie Fisher.

                0 Abstained                                                                         

Item #051------------------------------------------------------------------------------------------------------------------------

Action Items:

                6 Voted Yes                                           NOTES:                  Edgar White made the motion to accept

                0 Voted No                                                                            the resignation of Wendy Davis.  Clifford
                                                                                                                Long seconded the motion. 
                                                                                                                Motion carried 6 to 0. (See Attachment 1)

 

Item #052------------------------------------------------------------------------------------------------------------------------

Adjourn

                6 Voted Yes                                           NOTES:                  Doug Pierce made the motion to adjourn.

                0 Voted No                                                                            Edgar White seconded the motion.

                0 Abstained                                                                          Motion carried 6 to 0.  The time was 6:08

                                                                                                                p.m.

 

 

                                                                                Respectfully Submitted:

 

 

                                                                                _____________________________________

                                                                                Steve Hochreiter, President

 

 

                                                                                _____________________________________

                                                                                Doug Pierce, Acting-Secretary

 

 


 

December 19, 2003

GRAPE CREEK INDEPENDENT SCHOOL DISTRICT

BOARD OF TRUSTEES

 

CALLED MEETING

 

 

                                                                President:             Steve Hochreiter

                                                                Vice President:    Doug Pierce

                                                                Secretary:             Debbie Fisher

                                                                                                Fred Contreras

                                                                                                Butch Hasty

                                                                                                Clifford Long

                                                                                                Edgar White

 

 

This meeting was held at the Grape Creek Administration Building, Community Room on December 19, 2003.

 

GRAPE CREEK TRUSTEES PRESENT:  Steve Hochreiter, President; Doug Pierce, Vice President; Debbie Fisher; Secretary; Fred Contreras; Butch Hasty; Clifford Long; Edgar White

TRUSTEES ABSENT: 

 

OTHERS PRESENT:          Frank Walter, Superintendent of Schools; Olivia Del Hierro, Sr. Director of Special Populations; Pete Pape, Sr. Director of Business/Finance

 

GRAPE CREEK INDEPENDENT SCHOOL DISTRICT

 

TABLE OF CONTENTS

 

CALLED MEETING

 

December 19, 2003

 

Item #053                               Call to Order

Item #054                               Roll Call

Item #055                               Action Items:

1.        Consider purchase options of real property located at 8189 US Highway 87 North, Administration Building.**

2.        Consider approval of financing for purchase of real property located at 8189 US Highway 87 North.

Item #056                               Adjourn

 

 

**           During the course of the meeting, should a discussion of any item on the agenda be held in executive or closed session, the board may convene in such executive or closed session by law, “Government Code, Chapter 551.”

 

CALLED BOARD MEETING, December 19, 2003

____________________________________________________________________________________

 

Item #053----------------------------------------------------------------------------------------------------------------------

Call to Order

0 Voted Yes                                           NOTES:                  Mr. Steve Hochreiter called the meeting to

                0 Voted No                                                                            order at 5:36 pm.

                0 Abstained

Item #054-----------------------------------------------------------------------------------------------------------------------

Roll Call

                0 Voted Yes                                           NOTES:                  All board members were present, with

                0 Voted No                                                                            Doug Pierce arriving at 5:38pm.

                0 Abstained                                                                         

Item #055------------------------------------------------------------------------------------------------------------------------

Action Items:

                0 Voted Yes                                           NOTES:                  Board convened into closed session at

                0 Voted No                                                                            5:37 pm, under Closed Session, Texas

0 Abstained                                                                          Govt. Code 551.072, to consider purchase options of real property located at 8189 US Highway 87 North, Administration Building.  Board reconvened into open session at 7:20 pm.  No motion, action or voting took place during closed session.

 

6 Voted Yes                                           NOTES:                  Fred Contreras made the motion to purchase

                1 Voted No                                                                            the real property located at 8189 US

0 Abstained                                                                          Highway 87 North, Administration Building.  Doug Pierce seconded the motion.  Motion carried 6 to 1, with Butch Hasty voting no.

 

6 Voted Yes                                           NOTES:                  Fred Contreras made the motion to give the

                1 Voted No                                                                            Administration Staff the approval to

0 Abstained                                                                          negotiate the financing for purchase of real property located at 8189 US Highway 87 North, Administration Building, with no more than 10 years, and at no more than 4.80%.  Clifford Long seconded the motion.  Motion carried 6 to 1, with Butch Hasty voting no.

 

Item #056------------------------------------------------------------------------------------------------------------------------

Adjourn

                7 Voted Yes                                           NOTES:                  Doug Pierce made the motion to adjourn.

                0 Voted No                                                                            Clifford Long seconded the motion.

                0 Abstained                                                                          Motion carried 7 to 0.  The time was 7:24

                                                                                                                p.m.

 

 

                                                                                Respectfully Submitted:

 

 

                                                                                _____________________________________

                                                                                Steve Hochreiter, President

 

 

                                                                                _____________________________________

                                                                                Debbie Fisher, Secretary


 

 

December 29, 2003

GRAPE CREEK INDEPENDENT SCHOOL DISTRICT

BOARD OF TRUSTEES

 

CALLED MEETING

 

 

                                                                President:             Steve Hochreiter

                                                                Vice President:    Doug Pierce

                                                                Secretary:             Debbie Fisher

                                                                                                Fred Contreras

                                                                                                Butch Hasty

                                                                                                Clifford Long

                                                                                                Edgar White

 

 

This meeting was held at the Grape Creek Administration Building, Community Room on December 29, 2003.

GRAPE CREEK TRUSTEES PRESENT:  Steve Hochreiter, President; Doug Pierce, Vice President; Debbie Fisher; Secretary; Fred Contreras; Butch Hasty; Clifford Long; Edgar White

TRUSTEES ABSENT: 

 

OTHERS PRESENT:          Frank Walter, Superintendent of Schools; Pete Pape, Sr. Director of Business/Finance

 

GRAPE CREEK INDEPENDENT SCHOOL DISTRICT

 

TABLE OF CONTENTS

 

CALLED MEETING

 

December 29, 2003

 

Item #057                               Call to Order

Item #058                               Roll Call

Item #059                               Action Items:

1.        Consider approval of financing of purchase of real property located at 8189 US Highway 87 North, Administration Building.**

Item #060                               Adjourn

 

 

**           During the course of the meeting, should a discussion of any item on the agenda be held in executive or closed session, the board may convene in such executive or closed session by law, “Government Code, Chapter 551.”

 

CALLED BOARD MEETING, December 29, 2003

____________________________________________________________________________________

 

Item #057----------------------------------------------------------------------------------------------------------------------

Call to Order

0 Voted Yes                                           NOTES:                  Mr. Steve Hochreiter called the meeting to

                0 Voted No                                                                            order at 5:31 pm.

                0 Abstained

Item #058-----------------------------------------------------------------------------------------------------------------------

Roll Call

                0 Voted Yes                                           NOTES:                  All board members were present, with

                0 Voted No                                                                            Debbie Fisher arriving at 5:37 pm, and

                0 Abstained                                                                          Butch Hasty arriving at 5:47 pm.

Item #059------------------------------------------------------------------------------------------------------------------------

Action Items:

 

6 Voted Yes                                           NOTES:                  Debbie Fisher made the motion to finance

                1 Voted No                                                                            the purchase of the real property located at

0 Abstained                                                                          8189 US Highway 87 North, Administration Building, for the full amount with a five year note, not to exceed 4.80% (see attachment 1).  Clifford Long seconded the motion.  Motion carried 6 to 1, with Edgar White voting no.

Item #060------------------------------------------------------------------------------------------------------------------------

Adjourn

                7 Voted Yes                                           NOTES:                  Edgar White made the motion to adjourn.

                0 Voted No                                                                            Butch Hasty seconded the motion.

                0 Abstained                                                                          Motion carried 7 to 0.  The time was 7:10

                                                                                                                p.m.

 

 

                                                                                Respectfully Submitted:

 

 

                                                                                _____________________________________

                                                                                Steve Hochreiter, President

 

 

                                                                                _____________________________________

                                                                                Debbie Fisher, Secretary


 

January 19, 2004

 

GRAPE CREEK INDEPENDENT SCHOOL DISTRICT

BOARD OF TRUSTEES

 

REGULAR MEETING

 

 

                                                                President:             Steve Hochreiter

                                                                Vice President:    Doug Pierce

                                                                Secretary:             Debbie Fisher

                                                                                                Fred Contreras

                                                                                                Butch Hasty

                                                                                                Clifford Long

                                                                                                Edgar White

 

 

This meeting was held at the Grape Creek Administration Building, Community Room on January 19, 2004.

 

GRAPE CREEK TRUSTEES PRESENT:  Steve Hochreiter, President; Doug Pierce, Vice President; Debbie Fisher; Secretary; Fred Contreras; Butch Hasty; Clifford Long; Edgar White

TRUSTEES ABSENT: 

 

OTHERS PRESENT:          Frank Walter, Superintendent of Schools; Olivia Del Hierro, Sr. Director of Special Populations; Pete Pape, Sr. Director of Business/Finance; Gary Mory, Bill McKinney; Teri Deweber; Randall Jenkins; Chris duBois; Rick Bacon; Harold Lemley; LeAnn Ussery; Karen Winchester; Kim Burner

 

GRAPE CREEK INDEPENDENT SCHOOL DISTRICT

 

TABLE OF CONTENTS

 

REGULAR MEETING

 

January 19, 2004

 

Item #061                               Call to Order

Item #062                               Roll Call

Item #063                               Welcome To Community Patrons and Visitors

Item #064                               Audience with Individual or Committee Making a Report

Item #065                               Information Items

                                                Superintendent’s Report

a.        Board Appreciation Month

b.       Campus Reports

c.        Enrollment Reports

d.       Fairview Report

e.        ISS Report

f.         Special Population’s Report

g.       Athletic Report

h.       Transportation Report

i.         VOYCE Mentoring Report

j.         Baseball Field Update

k.        Cafeteria Update

l.         TASB Update 72

m.      Staffing Ratios

Item #066                               Approve Consent Item’s:

p.       Approve Minutes

q.       Approve Payment of Bills

r.         Approve Finance Reports

Item #067