GCISD 2003-2004 Board Minutes
GRAPE CREEK INDEPENDENT SCHOOL DISTRICT
BOARD OF TRUSTEES
REGULAR MEETING
President: Steve Hochreiter
Vice President: Doug Pierce
Secretary: Debbie Fisher
Fred Contreras
Butch Hasty
Clifford Long
Edgar White
This meeting was held at the Grape Creek Community Room on December 11, 2003.
GRAPE CREEK TRUSTEES PRESENT: Steve Hochreiter, President; Doug Pierce, Vice-President; Debbie Fisher, Secretary; Fred Contreras; Butch Hasty; Clifford Long
TRUSTEES ABSENT:
OTHERS PRESENT: Frank Walter, Superintendent; Pete Pape, Sr. Director of Business/Finance; Teri Deweber; Rick Bacon; Chris duBois; Gary Mory; Randall Jenkins; Judy Hight; Mike Diaz; Andra Broadway; Kim Burner; Robin Graham; Brenda Sykes; Denise Untermeyer; Brenda Maiman; Sharon Bateman; Stacy Plymell
GRAPE CREEK INDEPENDENT SCHOOL DISTRICT
TABLE OF CONTENTS
REGULAR MEETING
December 11, 2003
Item #041 Call to Order
Item #042 Roll Call
Item #043 Welcome to Community Patrons and Visitors
Item #044 Audience with Individual or Committee Making a Report
Item #045 Information Items
Superintendent’s Report
a. Campus Reports
i. Benchmark Testing Results
ii. Middle School Achievement Testing Results
b. Enrollment Reports
c. Fairview Report
d. ISS Report
i. ISS Comparison
e. Special Population’s Report
f. Athletic Report
g. Transportation Report
h. Certificate of Recognition for Early Implementation of GASB 34
i. 2003-2004 TASA/TASB Superintendent Survey
j. Superintendent and Board Evaluation process and forms
k. Baseball Field Update
l. DAEP/AEP Update
m. Extracurricular UIL Activities Update
n. Cafeteria Update
o. Employee Uniform Report
Item #046 Approve Consent Item’s:
p. Approve Minutes
q. Approve Payment of Bills
r. Approve Finance Reports
Item #047 Action Items:
Consider setting new date for the January 2004 Regular Board Meeting.
Consider approval of Audit Report for Fiscal Year 2002/2003.
Consider approval of budget amendment(s).
Consider approval of construction of dressing facility and concession stand at the baseball/softball complex.
Consider setting parameters for maintaining the various athletic fields.
Consider setting parameters for maintaining the various athletic fields.
Discuss purchase/lease options of real property located at 8189 Highway 87 North, Administration Building.
Consider approval of TASB Update 71 as presented.
Item #048 Adjourn
REGULAR BOARD MEETING, December 11, 2003
Item #041-----------------------------------------------------------------------------------------------------------------------
Call to Order
0 Voted Yes NOTES: Mr. Steve Hochreiter called the meeting to
0 Voted No order 6:02 p.m.
0 Abstained
Item #042-----------------------------------------------------------------------------------------------------------------------
Roll Call
0 Voted Yes NOTES: All present, with Clifford Long arriving at
0 Voted No 6:25 p.m.
0 Abstained
Item #043------------------------------------------------------------------------------------------------------------------------
Welcome to Community Patrons and Visitors
0 Voted Yes NOTES: Mr. Hochreiter welcomed the visitors to the
0 Voted No meeting.
0 Abstained
Item #044------------------------------------------------------------------------------------------------------------------------
Audience with Individual or Committee Making a Report
0 Voted Yes NOTES: Mike Diaz and Andra Broadway, PTA,
0 Voted No presented a donation of $10,000.00 towards
0 Abstained the purchase playground equipment.
Item #033------------------------------------------------------------------------------------------------------------------------
Superintendent's Report
0 Voted Yes NOTES: Each campus, with the exception of Middle
0 Voted No School, gave a presentation on their
0 Abstained Benchmark Testing results. Middle School principal gave a presentation on the results of their Achievement Testing results. Mr. Walter brought to the board’s attention the monthly reports as presented in the board packet. Mr. Walter informed the board of the TEA Certificate of Recognition for Early Implementation of Governmental Accounting Standards Board Statement 34. Mr. Walter presented the board with the TASB/TASA Superintendent Survey Highlights: Salaries and Benefits in Texas Public Schools 2003/2004. Mr. Walter presented the board with the Superintendent Appraisal Instrument and Board of Trustee Effectiveness Appraisal Form II-2, and set a date of January 22, 2004, as the date for the appraisals to take place. An update was given on the baseball field project, DAEP/AEP, extracurricular UIL Activities, cafeteria service, and employee uniform report..
Item #046----------------------------------------------------------------------------------------------------------------------
Consent Items
7 Voted Yes NOTES: Fred Contreras made the motion to approve
0 Voted No the minutes for November 11, 2003; and
0 Abstained November 25, 2003; payment of bills and finance reports. Doug Pierce seconded the motion. Motion carried 7 to 0.
REGULAR BOARD MEETING, December 11, 2003
Item #047----------------------------------------------------------------------------------------------------------------------
Action Items
7 Voted Yes NOTES: Doug Pierce made the motion to change
0 Voted No the date of the January, 2004 Regular Board
0 Abstained Meeting from Thursday, January 8, 2004 to Monday, January 19, 2004. Edgar White seconded the motion. Motion carried 7 to 0.
7 Voted Yes NOTES: Fred Contreras made the motion to approve
0 Voted No the annual audit report for the year ended
0 Abstained August 31, 2003, as submitted by the district’s auditor, Eckert, Ingrum, Tinkler, Oliphant, Featherston & Barr, LLP, Certified Public Accountants. Clifford Long seconded the motion. Motion carried 7 to 0.
7 Voted Yes NOTES: Debbie Fisher made the motion to approve
0 Voted No the budget amendments as presented (see
0 Abstained Attachment 1). Edgar White seconded the motion. Motion carried 7 to 0.
7 Voted Yes NOTES: Tabled considering approval of construction
0 Voted No of dressing facility and concession stand at
0 Abstained the baseball/softball complex, and have the Superintendent consult with Larry Harvey, school architect.
7 Voted Yes Clifford Long made the motion to contract
0 Voted No with Texas MultiChem to provide a turf and
0 Abstained chemical plan, with our maintenance staff providing the labor. Doug Pierce seconded the motion. Motion carried 7 to 0.
7 Voted Yes Fred Contreras made the motion to approve
0 Voted No TASB Update 71 as presented. Edgar White
0 Abstained seconded the motion. Motion carried 7 to 0.
0 Voted Yes NOTES: Trustees convened into to closed session at
0 Voted No 10:55 p.m., under Closed Session, Texas
0 Abstained Govt. Code 551.072, to discuss purchase/lease options of real property located at 8189 Highway 87 North, Administration Building. Reconvened into open session at 12:00 a.m. on December 12, 2003. No action, motions or voting took place during closed session.
7 Voted Yes Fred Contreras made the motion to direct
0 Voted No Frank Walter, Superintendent, to negotiate
0 Abstained purchase of the real property located at 8189 Highway 87 North, Administration Building. Doug Pierce seconded the motion. Motion carried 7 to 0.
REGULAR BOARD MEETING, December 11, 2003
Item #048------------------------------------------------------------------------------------------------------------------------
Adjourn
7 Voted Yes NOTES: Edgar White made the motion to
0 Voted No adjourn. Butch Hasty seconded the 0 Abstained motion. Motion carried 7 to 0. The
time was 12:01 a.m., December 12, 2004.
Respectfully Submitted
_____________________________________
Steve Hochreiter, President
_____________________________________
Debbie Fisher, Secretary
GRAPE CREEK INDEPENDENT SCHOOL DISTRICT
BOARD OF TRUSTEES
CALLED MEETING
President: Steve Hochreiter
Vice President: Doug Pierce
Secretary: Debbie Fisher
Fred Contreras
Clifford Long
Edgar White
This meeting was held at the Grape Creek Administration Building, Community Room on December 15, 2003.
GRAPE CREEK TRUSTEES PRESENT: Steve Hochreiter, President; Doug Pierce, Vice President; Fred Contreras; Butch Hasty; Clifford Long; Edgar White
TRUSTEES ABSENT: Debbie Fisher
OTHERS PRESENT: Frank Walter, Superintendent of Schools; Gary Mory
GRAPE CREEK INDEPENDENT SCHOOL DISTRICT
TABLE OF CONTENTS
CALLED MEETING
December 15, 2003
Item #049 Call to Order
Item #050 Roll Call
Item #051 Action Items:
1. Consider accepting resignation of professional personnel.
Item #052 Adjourn
CALLED BOARD MEETING, December 15, 2003
____________________________________________________________________________________
Item #049----------------------------------------------------------------------------------------------------------------------
Call to Order
0 Voted Yes NOTES: Mr. Steve Hochreiter called the meeting to
0 Voted No order at 6:00 pm.
0 Abstained
Item #050-----------------------------------------------------------------------------------------------------------------------
Roll Call
0 Voted Yes NOTES: All board members were present except
0 Voted No for Debbie Fisher.
0 Abstained
Item #051------------------------------------------------------------------------------------------------------------------------
Action Items:
6 Voted Yes NOTES: Edgar White made the motion to accept
0 Voted
No
the resignation of Wendy Davis. Clifford
Long seconded the motion.
Motion carried 6 to 0. (See Attachment 1)
Item #052------------------------------------------------------------------------------------------------------------------------
Adjourn
6 Voted Yes NOTES: Doug Pierce made the motion to adjourn.
0 Voted No Edgar White seconded the motion.
0 Abstained Motion carried 6 to 0. The time was 6:08
p.m.
Respectfully Submitted:
_____________________________________
Steve Hochreiter, President
_____________________________________
Doug Pierce, Acting-Secretary
GRAPE CREEK INDEPENDENT SCHOOL DISTRICT
BOARD OF TRUSTEES
CALLED MEETING
President: Steve Hochreiter
Vice President: Doug Pierce
Secretary: Debbie Fisher
Fred Contreras
Clifford Long
Edgar White
This meeting was held at the Grape Creek Administration Building, Community Room on December 19, 2003.
GRAPE CREEK TRUSTEES PRESENT: Steve Hochreiter, President; Doug Pierce, Vice President; Debbie Fisher; Secretary; Fred Contreras; Butch Hasty; Clifford Long; Edgar White
TRUSTEES ABSENT:
OTHERS PRESENT: Frank Walter, Superintendent of Schools; Olivia Del Hierro, Sr. Director of Special Populations; Pete Pape, Sr. Director of Business/Finance
GRAPE CREEK INDEPENDENT SCHOOL DISTRICT
TABLE OF CONTENTS
CALLED MEETING
December 19, 2003
Item #053 Call to Order
Item #054 Roll Call
Item #055 Action Items:
1. Consider purchase options of real property located at 8189 US Highway 87 North, Administration Building.**
2. Consider approval of financing for purchase of real property located at 8189 US Highway 87 North.
Item #056 Adjourn
** During the course of the meeting, should a discussion of any item on the agenda be held in executive or closed session, the board may convene in such executive or closed session by law, “Government Code, Chapter 551.”
CALLED BOARD MEETING, December 19, 2003
____________________________________________________________________________________
Item #053----------------------------------------------------------------------------------------------------------------------
Call to Order
0 Voted Yes NOTES: Mr. Steve Hochreiter called the meeting to
0 Voted No order at 5:36 pm.
0 Abstained
Item #054-----------------------------------------------------------------------------------------------------------------------
Roll Call
0 Voted Yes NOTES: All board members were present, with
0 Voted No Doug Pierce arriving at 5:38pm.
0 Abstained
Item #055------------------------------------------------------------------------------------------------------------------------
Action Items:
0 Voted Yes NOTES: Board convened into closed session at
0 Voted No 5:37 pm, under Closed Session, Texas
0 Abstained Govt. Code 551.072, to consider purchase options of real property located at 8189 US Highway 87 North, Administration Building. Board reconvened into open session at 7:20 pm. No motion, action or voting took place during closed session.
6 Voted Yes NOTES: Fred Contreras made the motion to purchase
1 Voted No the real property located at 8189 US
0 Abstained Highway 87 North, Administration Building. Doug Pierce seconded the motion. Motion carried 6 to 1, with Butch Hasty voting no.
6 Voted Yes NOTES: Fred Contreras made the motion to give the
1 Voted No Administration Staff the approval to
0 Abstained negotiate the financing for purchase of real property located at 8189 US Highway 87 North, Administration Building, with no more than 10 years, and at no more than 4.80%. Clifford Long seconded the motion. Motion carried 6 to 1, with Butch Hasty voting no.
Item #056------------------------------------------------------------------------------------------------------------------------
Adjourn
7 Voted Yes NOTES: Doug Pierce made the motion to adjourn.
0 Voted No Clifford Long seconded the motion.
0 Abstained Motion carried 7 to 0. The time was 7:24
p.m.
Respectfully Submitted:
_____________________________________
Steve Hochreiter, President
_____________________________________
Debbie Fisher, Secretary
GRAPE CREEK INDEPENDENT SCHOOL DISTRICT
BOARD OF TRUSTEES
CALLED MEETING
President: Steve Hochreiter
Vice President: Doug Pierce
Secretary: Debbie Fisher
Fred Contreras
Clifford Long
Edgar White
This meeting was held at the Grape Creek Administration Building, Community Room on December 29, 2003.
GRAPE CREEK TRUSTEES PRESENT: Steve Hochreiter, President; Doug Pierce, Vice President; Debbie Fisher; Secretary; Fred Contreras; Butch Hasty; Clifford Long; Edgar White
TRUSTEES ABSENT:
OTHERS PRESENT: Frank Walter, Superintendent of Schools; Pete Pape, Sr. Director of Business/Finance
GRAPE CREEK INDEPENDENT SCHOOL DISTRICT
TABLE OF CONTENTS
CALLED MEETING
December 29, 2003
Item #057 Call to Order
Item #058 Roll Call
Item #059 Action Items:
1. Consider approval of financing of purchase of real property located at 8189 US Highway 87 North, Administration Building.**
Item #060 Adjourn
** During the course of the meeting, should a discussion of any item on the agenda be held in executive or closed session, the board may convene in such executive or closed session by law, “Government Code, Chapter 551.”
CALLED BOARD MEETING, December 29, 2003
____________________________________________________________________________________
Item #057----------------------------------------------------------------------------------------------------------------------
Call to Order
0 Voted Yes NOTES: Mr. Steve Hochreiter called the meeting to
0 Voted No order at 5:31 pm.
0 Abstained
Item #058-----------------------------------------------------------------------------------------------------------------------
Roll Call
0 Voted Yes NOTES: All board members were present, with
0 Voted No Debbie Fisher arriving at 5:37 pm, and
0 Abstained Butch Hasty arriving at 5:47 pm.
Item #059------------------------------------------------------------------------------------------------------------------------
Action Items:
6 Voted Yes NOTES: Debbie Fisher made the motion to finance
1 Voted No the purchase of the real property located at
0 Abstained 8189 US Highway 87 North, Administration Building, for the full amount with a five year note, not to exceed 4.80% (see attachment 1). Clifford Long seconded the motion. Motion carried 6 to 1, with Edgar White voting no.
Item #060------------------------------------------------------------------------------------------------------------------------
Adjourn
7 Voted Yes NOTES: Edgar White made the motion to adjourn.
0 Voted No Butch Hasty seconded the motion.
0 Abstained Motion carried 7 to 0. The time was 7:10
p.m.
Respectfully Submitted:
_____________________________________
Steve Hochreiter, President
_____________________________________
Debbie Fisher, Secretary
GRAPE CREEK INDEPENDENT SCHOOL DISTRICT
BOARD OF TRUSTEES
REGULAR MEETING
President: Steve Hochreiter
Vice President: Doug Pierce
Secretary: Debbie Fisher
Fred Contreras
Clifford Long
Edgar White
This meeting was held at the Grape Creek Administration Building, Community Room on January 19, 2004.
GRAPE CREEK TRUSTEES PRESENT: Steve Hochreiter, President; Doug Pierce, Vice President; Debbie Fisher; Secretary; Fred Contreras; Butch Hasty; Clifford Long; Edgar White
TRUSTEES ABSENT:
OTHERS PRESENT: Frank Walter, Superintendent of Schools; Olivia Del Hierro, Sr. Director of Special Populations; Pete Pape, Sr. Director of Business/Finance; Gary Mory, Bill McKinney; Teri Deweber; Randall Jenkins; Chris duBois; Rick Bacon; Harold Lemley; LeAnn Ussery; Karen Winchester; Kim Burner
GRAPE CREEK INDEPENDENT SCHOOL DISTRICT
TABLE OF CONTENTS
REGULAR MEETING
January 19, 2004
Item #061 Call to Order
Item #062 Roll Call
Item #063 Welcome To Community Patrons and Visitors
Item #064 Audience with Individual or Committee Making a Report
Item #065 Information Items
Superintendent’s Report
a. Board Appreciation Month
b. Campus Reports
c. Enrollment Reports
d. Fairview Report
e. ISS Report
f. Special Population’s Report
g. Athletic Report
h. Transportation Report
i. VOYCE Mentoring Report
j. Baseball Field Update
k. Cafeteria Update
l. TASB Update 72
m. Staffing Ratios
Item #066 Approve Consent Item’s:
p. Approve Minutes
q. Approve Payment of Bills
r. Approve Finance Reports
Item #067